Draft Minutes 7th November 2017

BIRLEY WITH UPPER HILL PARISH COUNCIL

Parish Council Meeting held at The Function Room, The Bush Inn HR4 8EH
7.00pm on Tuesday 7th November 2017

Present:
Councillors: Mrs A Pendleton (Chair); Mrs I Stokes (Vice Chair); Mr J Gough; Mr R Grayburn; Mr A Last and Mr J Mackay-Lewis.

In Attendance:
M Cooper (Ward Cllr) and M Hopkins (Clerk).

Members of the public: One member of the public.

1. To Accept Apologies for Absence
Cllrs Mrs S de Rohan.

2. To Approve the Minutes of the Parish Council Meeting held on Tuesday 12th September 2017
Resolved: The Minutes were confirmed and signed by the Chair.

3. To Receive Declarations of Interests and Applications for Dispensations
Resolved: There were no Applications for Dispensations. Cllrs I Stokes and J Gough declared a non pecuniary interest re item 10 (planning applications) – living in the vicinity.

4. To Receive Brief Reports from:
4.1 Herefordshire Councillor (Cllr M Cooper)
Cllr Cooper reported on:
The current situation re the City Link Road
The Hereford Bypass
The new University in Hereford
The facts and figure on the Waste to energy Plant at Hartlebury
Blue School House redevelopment is now complete and is now home to the Department of works & Pensions and
The Small Holdings disposal – to date 8 of the 34 have been sold to the value of £1,272,580. All 34 are expected to be sold by December  2017.
Resolved: Report circulated and a copy attached to these minutes. Cllr Cooper was thanked.

4.2 Westhope Common Management Association (Cllr Mrs I Stokes)
Report from meeting held on 10th October 2017:
The bracken had been cut by the Briquette Company.
Stone required for track repairs is still to be ordered.
There is a serious problem on the common with a horse intimidating other users of the common by acting in a dangerous and aggressive manner. The owner of the horse is aware of the problem and also aware that he is wholly responsible for any harm caused to other common users. The owner does have commoner’s rights to keep the horse on the common.
The next meeting is the AGM on 12th December 2017 at the Nags Head.
Resolved: Report noted and Cllr Stokes thanked accordingly.

5. Open Time
No items

6. To Receive the Clerks Report, General Updates and Note the Information
All updates since the meeting on 12th September 2017 are included in the Information Sheet which had been circulated.
The clerk also reported that an application had been made to the Community Payback Team for assistance in painting the war memorial chain link fencing and the old red phone box.
Details on funding for a free cycle stand and
An invitation to nominate footpath walks in the parish for inclusion in the Herefordshire Walking Festival.
Resolved: Reports, Updates and Information Sheet noted. A copy of Information Sheet is attached to these minutes.

7. Financial Matters
7.1 To Receive a Report from the RFO
Bank Balances as of 13th October 2017: Community Account: £4,512.46 and Business Premium Account: £980.79. The VAT claim of £225.00 for 2016/17 had been received.

Resolved: Report noted.

7.2 To Consider the following Payments
7.2.1 Payments Made since the last Meeting:
Resolved: No payments made.

7.2.2 Outstanding Payments: Birley PCC £200 (535), M&S (Internal Auditor) £30.00 (536), RBL 1 x wreath £15.00 (537), The Bush            Inn (Room hire) 15.00 (538), Clerks salary (Oct/Dec) £130.10 (539) and HMRC (PAYE Oct/Dec) £32.40 (540).
Resolved: The above payments were agreed.

8. To Consider and Agree the Budget for 2018/19
The proposed budget was circulated and discussed.
Resolved – The Budget spend of £3,000.00 was agreed and approved (copy attached to these minutes).

9. To Consider and Agree the Precept for 2018/19
Resolved – It was agreed to set the Precept at £3,000.00.

10. Planning Matters
To note comments on Planning Application received from Hereford Planning Department

173355 – Land at Lye Court, Upper Hill HR4 8ET (Installation of crop protection covers for new sweet cherry orchard and construction of rainwater harvesting reservoirs for a precision irrigation system to support the cherry trees)
Comments submitted: ‘ No comments other than the covers should not have a negative impact on the surrounding area.
A resident from Upper Hill made representation on behalf of several people from the Upper Hill area and claimed that the planning notices for this application mysteriously disappeared (obviously taken down by some person) within a day or two of being posted in the area of Lye Court. Subsequently some objections will be registered after the deadline.
Resolved: Although the planning application was advertised by the Parish Council, including the website, it was agreed that the clerk would write to the Planning Officer explaining the situation and that objections would be submitted by the residents even though the deadline for responding had passed by.

Applications received from Hereford Planning Department:
173690 – Avalon, Bush Bank HR4 8EN (Proposed alteration and single storey extension to rear of property)
Resolved: The following comments were made and submitted to the Planning Department: No objections.

173533 – Pantiles, Dilwyn HR4 8EU (Proposed alterations to access)
Resolved: The following comments were made and submitted to the Planning Department: No objections providing the Highways department are satisfied from a safety aspect.

173990 – West View, Upper Hill, HR4 8EN (Proposed two storey extension linking garage to dwelling)
Resolved: The following comments were made and submitted to the Planning Department: No objections.

11. Highway Matters

11.1 To Receive an Issues for Herefordshire Highways.
Following a report from a residents the problem of speeding through the Parish, in particular Knapton Green, was discussed.
Resolved: It was agreed that the clerk would contact the Safer Road Partnership to seek advice on the best course of action.

11.2 To Consider the Installation of Village Gates
The possibility of installing ‘Village Gates’ in Knapton Green and maybe Upper Hill was discussed. It was considered that installing such gates would assist with the speeding problem. Various options and costs were discussed.
Resolved: It was agreed that Cllrs Pendleton, Gough and Last would progress the various options and costs and report back to the next meeting. The clerk to arrange a meeting with Philip Pankhurst from Balfour Beatty.

12. To Raise Items for the next Scheduled Parish Council Meeting – No Discussion
Resolved: All items referred from this meeting.
13. To Confirm the Date of the next scheduled Parish Council Meeting
Resolved: Tuesday 6th March 2018 (date to be confirmed) at 7pm.
Venue: The Function Room, The Bush Inn HR4 8EH

Meeting concluded at 9.00pm

…………………………………….. 6th March 2018
Signature of Chair Date