Draft Minutes

BIRLEY WITH UPPER HILL PARISH COUNCIL

Parish Council Meeting held at The Function Room, The Bush Inn HR4 8EH
7.00pm on Tuesday 12th September 2017

Present:
Councillors: Mrs A Pendleton (Chair); Mrs I Stokes (Vice Chair); Mr J Gough; Mr R Grayburn; Mr A Last and Mrs S de Rohan.

In Attendance:
Mr M Hopkins (Clerk).

Members of the public: No members of the public.

1.   To Accept Apologies for Absence
Cllr J Mackay-Lewis

2.   To Approve the Minutes of the Annual Parish Council Meeting held on Tuesday 9th May 2017
Resolved: The Minutes were confirmed and signed by the Chair.

3.   To Receive Declarations of Interests and Applications for Dispensations
Resolved: None declared or dispensations requested.

4.   To Receive Brief Reports from:
4.1   Herefordshire Councillor (Cllr M Cooper)
Resolved: No report this meeting

4.2   Westhope Common Management Association (Cllr Mrs I Stokes)
Cllr Stokes reported on the meetings held on 7th June and 8th August:
• Scrub managements – the brickette company to cut bracken in early September.
• Two Jubilee trees to be replaced.
• Stone required for tracks across the common.
• Drain to be inserted at gate at Westhope wood.
• To monitor ‘off roading’.
• BT/Openreach completed duct laying across the common.
• Thistles & gorse to be cut when manpower available.
• Unsure of the ownership of some of the calves & cattle on common.
• Looking for new building society since the demise of the Britannia Building Society.
• The next meeting is scheduled for 5th October 2016.
Resolved: Report noted and Cllr Stokes thanked accordingly.

5.   Open Time
No items

6.   To Receive the Clerks Report, General Updates and Note the Information
All updates since the meeting on 9th May 2017 are included in the Information Sheet which had been circulated.
Resolved: Reports, Updates and Information Sheet noted.

Fastershire Broadband Event
Cllr de Rohan reported on a countywide broadband event she attended on 19th June 2017 which was hosted by Herefordshire Council. The event looked at the achievements so far of the Fastershire project within the county together with details of the future plans.
Resolved: Notes on the event to be circulated and Cllr de Rohan thanked.

7.   Financial Matters
7.1 To Receive a Report from the RFO
Bank Balances as of 14th July 2017: Community Account: £3,900.89 and Business Premium Account: £980.79.
The 2016/17 accounts have been successfully audited by the external auditor.
Resolved: Report noted.

7.2   To Consider the following Payments
7.2.1 Payments Made Since Last Meeting: HALC (hosting website) £36.00 (528), Eyelid Productions (website training) £60.00 (529),  Richard Mills (Lengthsman work for March 2017) £661.80 (530).
Resolved: The above payments were confirmed.

7.2.2   Outstanding Payments: The Bush Inn (Room hire x 1) 15.00 (531), Clerks salary (July/Sep) £130.10 (532); HMRC (PAYE July/Sep) £32.40 (533), Contribution to ALCC/SLCC subs 2017/18 £48.00 (534).
Resolved: The above payments were agreed.

7.3   To Comment on the Proposed Budget for 2018/19
Proposed variations of the budget were circulated and explained.
Resolved: Cllrs to consider the circulated proposed budget and to make any comment or suggested amendments to the Clerk before the November meeting in order that it may be circulated for approval together with the precept at that meeting.

8. Planning Matters

8.1 To Note Comments made on Planning Applications:
171781 – Birley Hill Cottage, Bush Bank HR4 8EN (Replacement agricultural field barn)
Comments submitted: ‘ The proposed building is some 2 to 3 times taller and also a much bigger footprint. It is therefore extremely dominant from both the highway and because all of the hedges around the site have been removed or lowered from neighbouring Knapton Green.

Also question for what reason does the size of the building need to be increased as it does not relate to the area of land on which it is located?

Another observation has the appropriate planning application been made for the caravan now located on the site?

172371 – Avlon, Bush Bank HR4 8EN (Proposed single garage and carport) – revised application of 170208.
Comments submitted: ‘After considering the revised plans the Parish Council has no objections to this new application’.
Resolved: Comments noted.

8.2   Decisions received from Hereford Planning Department
171781 – Birley Hill Cottage, Bush Bank HR4 8EN (Replacement agricultural field barn) – approved with conditions.

172371 – Avalon, Bush Bank HR4 8EN (Proposed single garage and carport) – approved with conditions.
Resolved: Decisions noted.

9.   Highway Matters

9.1 To Receive any Issues for Herefordshire Highways
Consideration to be given for village gates to be sited on the A4110 when approaching Knapton Green and likewise on the C1106 when entering Upper Hill. Village gates are distinctive man-made features which create a unique identity when entering a village/settlement. Also making safer and calmer roads.
Resolved: Further enquiries to be made ready for the next November meeting.

10.   To Raise Items for the next Scheduled Parish Council Meeting – No Discussion
Resolved: All items referred from this meeting.

11.   To Confirm the Date of the next scheduled Parish Council Meeting
Resolved: Tuesday 7th November 2017 at 7pm.
Venue: The Function Room, The Bush Inn HR4 8EH

Meeting concluded at 7.55pm

…………………………………….. 7th November 2017
Signature of Chair Date