Minutes 1st September 2015

Parish Council Meeting held at The Function Room, The Bush Inn HR4 8EH 7.00pm on Tuesday 1st September 2015

Cllrs Mrs A Pendleton (Chair); Mrs I Stokes (Vice Chairman) and Mr A Last.
Also in attendance M Cooper (Ward Cllr) and Mr M Hopkins (Clerk)
Public: 1

The Chairman welcomed all present to the Parish Council Meeting.

1.0 To Receive Apologies for Absence
Resolved: Cllr J Gough and Balfour Beatty Locality Steward Mr P Pankhurst

2.0 To Approve the Minutes of the Annual Parish Council Meeting held on Tuesday 19th May 2015 and the Extraordinary Meeting on Tuesday 4th August 2015
Resolved – Both sets of Minutes were confirmed and signed by the Chair.

3.0 To Consider the Co-option of a Parish Councillor
Resolved: The Council agreed to co-opt Mrs Sarah de Rohan to fill the vacancy on the Parish Council. Mrs de Rohan was present and took her seat as a Parish Councillor. The relevant paperwork supplied by the Electoral Registration Office was completed by Cllr de Rohan and countersigned by the Parish Clerk.

4.0 To Receive Declarations of Interests and Applications for Dispensations
Resolved – There were no Declarations of Interest or Applications for a Dispensation.

5.0 To Receive Reports

5.1 Balfour Beatty Locality Steward (Mr Philip Pankhurst)
In the absence of Philip Pankhurst there was no report. However his weekly updates and the monthly Balfour Beatty newsletters had been circulated.

5.2 Herefordshire Councillor (Cllr M Cooper)
Cllr Cooper reported that his two main concerns within the Parish were speeding and the impact two recent planning applications for poultry houses may have on the community. He was supplied with up to date information on both subjects.
Resolved: Cllr Cooper was requested to speak with the Planning Officer and attend the meeting should the planning applications go before the Planning Committee.

5.3 Westhope Common Management Association (Cllr Mrs I Stokes)
Cllr Stokes reported on the two meetings held on 9th June and 11th August 2015. The one failed Jubilee Oak is to be replaced, cattle grid maintenance had been completed, fly tipping in the gully on the top of the common, new by-law sign to be erected by Broomwell, bracken to be cleared and the good news that there is an increase in wildlife using the common.
Resolved: Report noted and Cllr Stokes thanked accordingly.

6.0 Open Time – To Note Matters From Local Residents Relevant to the Parish
Resolved: No matters raised

7.0 To Receive the Clerks Report, General Updates and Note the Information Sheet
All updates since the meeting on 19th May 2015 are included in the Information Sheet which had been circulated.
Resolved: Reports, Updates and Information Sheet noted.

8.0 Financial Matters

8.1 To Receive a Report from the RFO
Bank Balances as of 15th July 2015: Community Account: £2,009.98 and Business Premium Account: £980.07.
The budget spend to date was circulated.
Resolved: Report noted.
8.2 To Consider the following Payments
8.2.1 Payments Made Since Last Meeting: None

8.2.2 Outstanding Payments: The Bush Inn (Room hire x 2) 30.00 (480) Clerks salary (July/Sep) £130.10 (481); HMRC (PAYE July/Sep) £32.40 (482) and HALC (Training) £30.00 (483).
Resolved: The above payments were agreed.

8.3 To Agree Website Set-Up Costs of £500
To comply with the Transparency Act 2014, which came into force on the 1st April 2015, all Parish Councils are required to have a website on which to display all parish council business i.e. agendas, minutes, finance etc. It is anticipated that the set-up costs would be approximately £500 with monthly hosting costs of around £12.
Resolved: It was agreed that the parish council must comply with the law and quotes to be obtained on the set-up costs. It was also agreed to apply for a government grant, via HALC, to cover the set-up costs and to enable the parish council to purchase a lap-top, printer etc.

8.4 To Consider Ideas to Raise £400 towards the War Memorial Restoration Project
A 50% grant had been secured from the War Memorial Trust and discussion took place on the various ways to raise the balance of £400. Ideas included a donation box at the Christmas event and a leaflet drop to houses within the parish requesting donations.
Resolved: It was agreed to bring ideas to the November meeting.

8.3 To Consider Appointing a Finance Working Group
Resolved: It was agreed that the bank signatories, Cllrs Pendleton, Stokes and Last, would be appointed to the Finance Working Group.

9.0 To Consider and Agree the Budget for 2015/16
A draft budget was circulated for consideration.
Resolved: It was agreed to defer this item to the November meeting.

10.0 To Consider and Agree the Precept for 2015/16
Resolved: It was agreed to defer this item to the November meeting.

11.0 Planning Matters
152367 – Dalree, Bush Bank HR4 8EN – proposed conversion of existing garage to
a bedroom with en-suite.
Resolved: No objections.

12.0 Highway Matters

12.1 To Receive any Issues for Parish Lengthsman Scheme
Resolved: No issues raised

12.2 To Receive any Issues for Herefordshire Highways
Still the need for the gullies between Bush Bank and Knapton to be cleared.
Resolved: Cllr Last to contact Philip Pankhurst (Locality Steward).

13.0 To Receive Updates on Commons within the Parish
Resolved: Item deferred to the November meeting

14.0 To Respond to the Community Governance Review
This is a review carried out by Herefordshire Council to consider whether the electoral arrangements for particular areas are appropriate. The aim is to look at one or more of:

  • the creation, merging or abolition of parishes.
  • the naming of parishes.

Resolved: It was agreed that with more costs being devolved by central and local government to parish councils there may be a need in the future to form a group parish council with a neighbouring parish council.

15.0 To Raise Items for the next Scheduled Parish Council Meeting
Resolved: Items deferred from this meeting.

16.0 To Confirm the Date of the next scheduled Parish Council Meeting

Resolved: Tuesday 24th November 2015 at 7pm.
Venue: The Function Room, The Bush Inn HR4 8EH

The meeting closed at 9.00pm