Minutes Annual Parish Council 19th May 2015

Annual Parish Council Meeting held at The Function Room, The Bush Inn HR4 8EH
7.25pm on Tuesday 19th May 2015

Present
Cllr’s Mrs A Pendleton, (Chairman), Mrs I Stokes (Vice Chair), Mr J Gough, Mr R Grayburn and Mr A Last.
Also in attendance Mr M. Hopkins (Clerk)
Public: None

The Chair welcomed all present to the Annual Parish Council Meeting.

1.0 To Elect a Chairman/Sign Declaration of Office
Resolved: Cllr Mrs A Pendleton was unanimously re-elected to the office of Chair and signed the Declaration of Acceptance of Office which the Clerk countersigned as required.

2.0 To Elect a Vice Chairman
Resolved: Cllr Mrs I Stokes was unanimously re-elected as Vice Chair for the ensuing year. Her work over the last year was also gratefully acknowledged.

3.0 To Receive Apologies
Apologies were accepted from Cllr Mr J Mackay-Lewis and Ward Cllr M Cooper.

4.0 To Consider the Co-option of a Parish Councillor
Resolved: No applications or nominations received. Deferred to the next meeting

5.0 To Receive Declaration of Interest and Applications for Dispensations
Resolved – There were no Declarations of Interest or Applications for a Dispensation.

6.0 To Approve Minutes of Tuesday 4th March and 24th March 2015
Resolved – The Minutes of both meetings were confirmed and signed by the Chair.

7.0 To Appoint

7.1 A Responsible Finance Officer
Resolved: The Parish Clerk was appointed.

7.2 An Internal Auditor
Resolved: Present Internal Auditor, Mrs M Williams, was re-appointed.

7.3 A Representative to the Westhope Common Management Committee
Resolved: Cllr I Stokes was re-appointed.

7.4 Resilience Officer & Emergency Coordinator
Cllrs A Pendleton and A Last were appointed.

7.5 A Representative to the HALC Executive
Cllr A Pendleton was appointed.

8.0 Financial Matters
Bank balances as of 15th April 2015: Community Account £1,731.60 and Business Saver Account £979.94. Income from Herefordshire Council of £1,125.00 first part of precept and £729 for Lengthsman scheme 2014/15 not yet appearing on April statement.

8.1 To Consider the following:
8.1.1 Payments Made Since Last Meeting:
Resolved: No payments made.

8.1.2 Payment of Outstanding Invoices:
Richard Mills (Lengthsman) £790.80 (472), Clerk (admin of the Lengthsman Scheme) £70.00 (473), Bush Inn (room hire on 24th March and 19th May) £30.00 (474), Contribution to SLCC £48.00 (477), Clerks salary (April/June) £130.10 (478); HMRC (PAYE (April/June) £32.40 (479).
Resolved: Payments agreed.

8.1.3 Insurance Renewal for 2015/16
Resolved: It was agreed to accept the policy with Aon – £193.34 (476)

8.1.4 Membership of HALC for 2015/16
Resolved: It was agreed to renew the HALC membership for 2015/16 at £242.20 +vat (475)

8.2 To Receive the Annual Accounts for 2014/2015
The accounts had been internally audited and were presented.
Resolved: The Accounts were approved and a copy attached to these minutes.

8.3 To Approve the Annual Return /Governance Statement for 2014/15
Resolved: The Annual Return/Governance Statement to Auditors was
approved.

8.4 To Approve Payment to the Internal Auditor
Resolved: It was agreed to pay the Internal Auditor £30 for 2015/16.

8.5 To Confirm the Cheque Signatories
Resolved: Cllrs Pendleton, Stokes and Last were confirmed as cheque signatories.

9.0 Planning Matters
Decisions/Notifications Received from Hereford Planning Department:
150191FH: The Croft, Knapton HR4 8ER – Proposed conversion and alterations to an existing agricultural building to create one dwelling – Refused
Resolved: Decision noted

10.0 Highway Matters
Lengthsman Scheme
Resolved: The Clerk confirmed that the Lengthsman’s budget for 2015/16 is £940.00 (plus admin cost of £104.00).

Still waiting on delivery of sandbags to Upper Hill.
Grips between Upper Hill and Knapton need clearing.
Resolved: Clerk to report to Philip Pankhurst (Locality steward).

11.0 To Receive the Clerk’s Report, and Note the Information Sheet
The Clerk gave updates since the last meeting and confirmed that the Information sheet had been circulated.
Resolved: Report and Information sheet noted.

12.0 To Raise Items for the Next Parish council Meeting (no discussion)
Resolved: Councillors to walk the commons within the Parish and report back to the September meeting.
To discuss ways to raise money for the War Memorial restoration.
Cooption of a Parish Councillor.

13.0 To Confirm the Date of the next Parish Council Meeting
Tuesday 1st September at 7.00pm.
Venue The Function Room, The Bush Inn HR4 8EH

The meeting closed at 8.12pm