Minutes 1st March 2016

Parish Council Meeting held at The Function Room, The Bush Inn HR4 8EH
7.00pm on Tuesday 1st March 2016

Cllrs Mrs A Pendleton (Chair); Mrs I Stokes (Vice Chairman); Mr J Gough; R Grayburn; Mr A Last and Mrs S de Rohan.
Also in attendance Mr M Hopkins (Clerk)
Public: None

The Chairman welcomed all present to the Parish Council Meeting.

1.0 To Receive Apologies for Absence
Resolved: No apologies received.

2.0 To Approve the Minutes of the Parish Council Meeting held on Tuesday 24th November 2015
Resolved – The Minutes were confirmed and signed by the Chair.

3.0 To Receive Declarations of Interests and Applications for Dispensations
Resolved – There were no Declarations of Interest or Applications for a Dispensation.

4.0 To Receive Reports

4.1 Herefordshire Councillor (Cllr M Cooper)
In the absence of Cllr Cooper there was no report.

4.2 Westhope Common Management Association (Cllr Mrs I Stokes)
Cllr Stokes reported that at the AGM, with the exception of Mr F Legge replacing Mr D Legge, the members were re-elected en bloc.
All animals had been removed from the common between 1st January and 1st April.
One Jubilee Oak is to be replaced.
Beating the bounds had taken place.
A temporary fence had been erected to protect a new hedge but it would be removed when hedge was established.
Problems with two cattle grids to be remedied and ‘By-Law’ sign near Broomwell to be replaced.
Next meeting to be held on the 12th April 2016 at the Nags Head.
Resolved: Report noted and Cllr Stokes thanked for her report.

5.0 Open Time – To Note Matters From Local Residents Relevant to the Parish
Resolved: No matters raised

6.0 To Receive the Clerks Report, General Updates and Note the Information Sheet
All updates since the meeting on 24th November 2015 are included in the Information Sheet which had been circulated.
Resolved: Reports, Updates and Information Sheet noted.

7.0 Financial Matters

7.1 To Receive a Report from the RFO
Bank Balances as of 15th February 2016: Community Account: £2,082.21 and Business Premium Account: £980.31.
The budget spend and accounts to date were circulated and a copy attached to these minutes.
Resolved: Report noted.
7.2 To Consider the following Payments
7.2.1 Payments Made Since Last Meeting: HALC (updated copy of Parish Council handbook) £39.99 (491)

7.2.2 Outstanding Payments: Herefordshire Council (Costs re uncontested election on 7th May 2015) £44.20 (492); The Bush Inn (Room hire) 15.00 (493); Clerks salary (Jan/March) £130.10 (494); HMRC (PAYE Jan/March) £32.40 (495) and Clerks Expenses 2015/16 £286.44 (496).
Resolved: The above payments were agreed.

7.2.3 HALC subscription for 2016/17 of £290.33 (plus £58.07 vat) (497)
Resolved: The HALC renewal was agreed.
7.3 War Memorial Restoration Fund
Cost – £830.00 less grant received of £415.00 and Christmas Draw/donation of £141.00 leaving a balance of £274.00.
Resolved: It was agreed to raise money to clear the balance and to enable future work to be undertaken.

8.0 To Agree the Setup of a Parish Website
Confirmation had been received from HALC that our application for a grant of £1,977 towards the purchase of a laptop, printer/scanner and setting up a website had been approved.
The following quote had been received from Eyelid Productions (based in Holmer) for the setup and maintenance of a website:
First year costs – £546.67 (setup cost £500 including 2 hours training, purchase of a domain name £10, host charges £20 and support back up £16.67 (1st 10 months free).
Second year costs – £130.00 (domain name £10, host charges £20, support back up £100).
Resolved: It was agreed to accept the above quote and use Eyelid Productions. Cllr S de Rohan and clerk to progress this project.

9.0 Planning Matters

9.1 Decisions/Notifications Received from Hereford Planning Department:
153172 – Highfield, Bush Bank HR4 8PG (Proposed erection of single storey rear extension) – Granted with conditions.
153345 – Rose Cottage, Birley HR4 8ET (Proposed garage for classic car collection) – Granted with conditions and in accordance with the approved plans (amended drawing 35250-B and the schedule of materials indicated).
Resolved: Decisions noted.
9.2 Rural Site Allocation Development Plan Document [DPD]

Will cover parishes not preparing a Neighbourhood Development Plan

To provide additional planning policy guidance:
To ensure the delivery of the Herefordshire Local Plan
To assist in defining Rural Settlements and Open Countryside Areas
To guide future Planning Applications

Will only include:
Settlement Boundaries
Site Allocations

10.0 Highway Matters

10.1 To Receive any Issues for Parish Lengthsman Scheme
The Clerk confirmed that there was still £1,044.00 in the budget to be spent before the end of March 2016.
Resolved – The Lengthsman was in the process of completing various items of work throughout the parish and would be submitting an invoice shortly.

10.2 To Receive any Issues for Herefordshire Highways
Resolved: No issues reported.

10.3 Public Rights of Way
Resolved: The Public Right of Ways in the Parish will be walked when the weather improves later in the spring.

11.0 To Consider the Appointment of a Tree Warden

Resolved: It was agreed not to appoint a tree warden at present.

12.0 To Raise Items for the next Scheduled Parish Council Meeting
Resolved: Items deferred from this meeting.

13.0 To Confirm the Date of the Annual Parish and Annual Parish Council Meeting

Resolved: Tuesday 10th May 2016 at 7pm and 7.30pm.
Venue: The Function Room, The Bush Inn HR4 8EH

The meeting closed at 8.25pm